MPERS issues Requests for Proposals (RFPs) to allow various companies and organizations to work with MPERS on projects, studies, and other initiatives.
Please note the submission deadline has been extended to 4:00 p.m., Friday, February 21.
Request for Proposal – Construction Services
If you are interested in submitting a proposal, please contact Katy Lacy at mpers@mpers.org to receive the attachments mentioned in the RFP.
Updated 1/17/2025
Questions submitted regarding the Construction Services RFP:
- Is MPERS tax-exempt?
- a. Yes
- What time are bids due on 2/14/2025?
- a. By 11:59 p.m.
- For the 813 West Stadium bldg., are doors type D actually hollow metal or Aluminum?
- a. The note next to the elevation for type D doors on sheet A-8 appears to be more in line with Aluminum Storefront systems. There is no certification available for “site built” HM as they are never Site Built. The door is aluminum.
- Can both projects be worked on simultaneously?
- a. Yes, they can. However, our preference would be to have 813 available to us first, so if it’s possible to provide a timeline and cost difference for doing the projects simultaneously vs. prioritizing 813, we would be interested in seeing that.
- Do you want the response to include the start date, duration, and cost of the project?
- a. Yes
- Do you plan to have a public bid reading?
- a. No
- Do you plan to share bid tabulation sheets?
- a. As of now, we do not plan to share tabulation sheets.
- Is insurance required?
- a. Yes, requirements are included in the construction documents in the “General Notes” section.
New as of 1/24/2025
Questions submitted regarding the Construction Services RFP:
- Question Regarding building walls then hanging grid vs. hanging grid then building up walls-
- a. The goal is to have 1 continuous grid where possible, not to have a separate grid in each room….so if you move a wall in the future, you don’t have two separate ceiling grids that would need to be patched / repaired).
- Do we want seismic restraints on new grid?
- a. Yes this is a code required…..anywhere there is work being done to the ceiling there will need to be seismic restraints to any new suspended grid.
- Do we want the drywall/coffered ceilings removed in the corner offices?
- a. Yes we are removing the drywall- I think I called to keep grid and patch- but whatever is cheaper is fine.
- Zolatone/Painting – Best way to address/minimize?
- a. We would like the cost to float all walls for new smooth paint finish and alternate to sand and prep for new vinyl wallcovering at the open office areas. Have them price it both ways.
- Item 13 of General Notes state: Any work which disturbs other tenants must be coordinated through the owner and will occur during hours specified in writing.
- a. Is MPERS the owner of location(s)?
- i. MPERS will be the owner once construction starts, we are in the process of closing on the buildings.
- b. What will be the occupancy status of each building during construction?
- i. Vacant
- c. Are hours to be during normal business hours or after hours?
- i. Whenever is convenient
- Is there a desired project schedule: start date, construction duration expectation?
- a. Desired start date is as soon as possible after closing/bid selection, which should be the end of February, beginning of March. Desired duration is as quickly as possible, we are waiting on responses from contractor to get an idea of what is reasonable.
- Item 20 in General Notes state: Design Team is not responsible for inspection or discovery of asbestos, mold or other environmental hazards that may exist in the space and any costs incurred for removal of hazardous conditions shall be considered project costs and are not subject to reimbursement.
- a. Other than the Structural Investigation completed by Crockett Engineering Consultants, does the owner plan to have any hazardous material inspections prior to the project bid deadline?
- b. Are there any known or suspected hazardous materials, i.e., asbestos, mold, or other environmental hazards to be noted for either structure? None that are known
- Are the plans issued 01/13/2025 the final set or partially developed? We noticed on the plan sets, there is an architect’s name listed, but not sealed and signed.
- a. If these are not final, what percent complete are these plans and is there an anticipated release date of the full plans? These are final drawings, once bids are received client will determine if any changes are needed to the drawings prior to having the Architect sign and seal for permit submission.
- Item 6 General Notes states: contractor is responsible for obtaining all permits, approvals, inspections, etc. Has the city reviewed and approved the provided set of plans?
- a. No
- Alternates – during plan review, we identified the following alternates.
- a. Please specify which building(s) each alternate is applicable to. The alternates are listed on the plan to which they apply
- b. For bid review, should it be required for all bid submissions to list alternates individually to allow for competitive pricing breakout?
- i. Yes
- c. Confirm below listed alternates accurately encompass all alternates and details.
- i. Building 813 – has 2 case work alternates #7 that you have listed below and see keyed note 16 sheet A/3 for additional alternate “Provide new Plam wall and base cabinets with new plam countertop and back splash. See elevation 11/A7 & 12/A7.”
- ii. Building 813 & Building 817 – See sheet A-5.0 Ceiling Demolition General Notes #2 for Lighting Alternate. This is also noted on Sheet A5.1 Ceiling General Notes #3.
- iii. Building 817- See Sheet A-3 Architectural Keyed Note #8- Paint Existing Toilet room Partitions
- iv. Your Alternate #6 below- the Porcelain tile budget depends on if its flooring, toilet wall tile or Vanity Backsplash- see Finish schedule/ toilet room elevations. Lavatory back splash should be $12 S./F.
| Alternate #1 | Demo existing toilet room partitions. Provide and install newly painted toilet partitions. |
| Alternate #2 | Replace existing soffit with new black vinyl. |
| Alternate #3 | Paint exterior window frames. |
| Alternate #4 | Replace existing exterior pendants with new recessed LED can lights. |
| Alternate #5 | Prove new c-tile flooring. |
| Alternate #6 | Provide new porcelain tile in lieu of VWC (budget $6/S.F. material cost). |
| Alternate #7 | Paint existing cabinets and provide new countertop and back splash. |
| Alternate #8 | Provide drywall cased opening and header for glass wall system provided by furniture dealer. |
| Alternate #9 | Provide new exterior tempered glass to match existing. |
| Alternate #10 | For flush floor mounted electrical receptacle & phone/data jack. Trench or core drill as required. Verify exact location with Linea Design before penetrating concrete slab. |
New as of 2/12/2025
Questions submitted regarding 817 Stadium Blvd:
- Replace Damaged window blinds. Finishes note 14-
- a. Disregard Finish Note 14 on sheet A-0
- Sheet A-2, General note 7, says remove all
- – This is correct.
- Sheet A-3, General note 10, says All new roller shades. Please advise.
- This is correct.
- General note 12 includes plumbing and design build but there are no specific plumbing notes.
- a. Plumbing sub-contractor shall adhere to all local codes (similar to notes for Electrical and HVAC). We will update these general notes internally and provide them on our final permit drawings.
- General note 20, Contractor assumes risk of hazardous materials. Has there been a hazardous materials test? It is hard to quantify something that is unknown to the project. Would you like to add an allowance for unforeseen hazardous materials abatement?
- a. We do not expect to find any hazardous materials. This is a note we put on all drawings stating that if there is a cost associated with the finding of hazardous material that we, the design team, are not responsible for any cost associated with removal, etc. This really only applies to Linea Design. The Contractor can notate their requirements in their proposal.
- Interior note 9. Do we open all walls and install firestops if needed?
- a. If local code requires it.
- Sheet A-2, General note 4- Zolotone remediation. A previous answer clarifying is to skim coat or give another alternate to sand, refinish and paint. Are we to bid both ways or can that be a contractor option?
- a. Please bid both ways.
- Sheet A-2, Keyed note 13, cannot be located on the plans.
- a. Please disregard Keyed Note 13 – we decided not to demo the door and will take this note off of the plans.
- Sheet A-2, Keyed note 20, Demo filing system and tracks. Is there patching associated with the removal of the tracks?
- a. Yes, please patch and prepare for new carpet.
- Sheet A-2, Keyed note 22, Plumber to evaluate water heater and assume responsibility to replace?
- a. Yes.
- Sheet A-3, General note 1: Restripe and seal concrete parking lots.
- b. Need a plan or description of scope.
- c. Seal specification needed.
- d. Restriping plan and directional arrow plan.
- a. For bidding purposes, plan to restripe the parking lot as it is laid out now – no changes planned to add/remove parking spaces, we are just looking to refresh the existing condition of the parking lot. Provide client with seal spec options.
- Sheet A-3, General note 3, Patch all sidewalks.
- b. Need a plan, description of “Damaged”.
- c. Need a patching Specification – Match existing concrete.
- a. Plan will not be provided for this scope of work – Most contractors provide bid based on walk-through – it’s minimal patching – any place that there is not a full width of sidewalk, cracked corners or damaged areas should be patched and brought to a smooth walkable surface.
- Sheet A-3, General note 3, Patch and/or reapply slip-resistant coating at entry vestibule.
- a. This is at the exterior of entry doors.
- b. Is this interior or exterior?
- c. Need Specification for Slip Resistance – Provide client with options to choose from.
- Sheet A-3, General note 4, Power wash exterior of building.
- a. All materials brick, siding, etc? Yes.
- Sheet A-3 General note 11, Alternate to replace pendant lights.
- a. Where on the plan is this work located? At all entry doors.
- b. Specification for recessed can lights. Not selected yet – provide budget allowance in your bid.
- c. Is this related to Keyed note 14 on A-5.1? No, Keyed Note 14 is a separate note asking to ensure proper lighting for egress.
- Sheet A-4, Keyed note 4, Furniture by others. Will the owner remove all existing movable furniture and desktop equipment?
- a. All furniture has been removed from the building.
- Sheet A-4? (I think he means sheet A-5.0) General note 2 and Sheet A-5.1 General note 3 state to replace lights in ceiling as an alternate.
- a. Sheet A-5.0 Keyed notes 2 and 8 seem to suggest lights are being replaced in base bid. Yes, these areas did end up being part of the base bid for this building.
- b. Does this alternate pertain to note 3? Yes, apply this to note 3.
- c. This alternate is not one of the 1-10, does it need to be assigned Alt. #11? Yes, please provide an alternate.
- Should note 8 on Sheet A-4 be considered Alt. #10?
- a. No, Floor Electrical box is part of the base bid for this building.
Questions submitted regarding 813 Stadium Blvd:
- Sheet A-2, Keyed note 28, This alternate is not part of the 1-10. Should it be assigned #12? Is this part of alternate #9 or is it base bid?
- a. This would be Alternate #9.
- Sheet A-2, Keyed note 31, Like above question 1.
- a. Yes, add as alternate.
- Sheet A-3, Keyed note 16, This seems to be related to alternate #7.
- a. Keyed Note 16 has two alternates – to paint cabs & provide new countertop & backsplash and another alternate to provide new cabinets and countertops – see elevations 9/A7, 10/A7, 11/A7, and 12/A7.
- b. Should alternate description be base bid per note 16 and the “Second” alternate note 16 be the actual alternate? The relocation and touch-up stain is the base bid – See Elevations as mentioned above for the 2 alternates.
- Sheet A-3, Keyed note 19, Glass window walls and cased openings. Can you verify base bid and alternate details as shown on A 5.7? Which is base bid and which is alternate #8?
- a. Provide base bid to provide both cased opening and glass at each office as indicated with keyed note 19 and elevation 1/A8 – Provide price deduction if you were to only provide cased openings and no glass systems (furniture dealer is pricing out glass systems that they would install within your cased opening).
- Sheet A-4, Keyed note 30, Similar to note 19. Is this base bid or an alternate?
- a. This is base bid as only the furniture dealer is providing the glass at these areas.
- Sheet A-4, Keyed note 11, is this similar to note 8 on Sheet A-4 for 817 W. Stadium Blvd?
- a. This floor electrical box is an alternate for this building.
General questions submitted:
- Would it be possible to move this bid date back by 1 or 2 weeks. Reason for this request is to get all pre construction RFI’s answered and back out to our subcontractors for accurate pricing
- a. The submission deadline has been extended to 4:00 p.m., Friday, February 21.